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January 28, 2016

10 Content Ideas for an Amazing Internal Newsletter

Filed under: Employee Recognition Ideas — Tags: , — PDWriter @ 11:34 am
Internal Newsletter

Keeping your staff in the loop about company events and policy changes is critical. So, why not make it fun? Next time you design your internal newsletter, arrange a few of these unexpected pieces of content around the must-publish business news articles. Soon, employees will look forward to this regular piece of communication — even if it lists upcoming meetings!

Newsletter Employee Spotlight

Write a paragraph or two about someone in the office for each newsletter. Tell a bit about their hobbies, family, or interests outside the office. And be sure to include an eye-catching image of them away from their desk. You might just discover that quiet co-worker in accounting is actually a weekend songbird and frequents open-mike night!

Crossword Puzzle

Use a simple app to create a game for your staff to play during downtime. The theme of the puzzle could help them brainstorm ideas for a current project or simply highlight an upcoming holiday to give them a mental break from work for a bit.

Company Hashtag

hashtags

Announce a catchy hashtag for everyone to use on their social media during a specific business campaign or project. This is a casual way to see who’s working on what, or to post behind-the-scene snapshots of progress for the client.

Restaurant Review

Ask your local office foodie to highlight their favorite eateries near the office. Share the inside scoop on specials and the best dishes to peak your employees interest in trying a new lunch spot. Restaurant information is also great for celebrating employee birthdays after hours, colleagues who are retiring, and more.

Charts and Graphs

We all know visuals such as infographics and pie charts are easy to glance at and consume. Why not keep team motivation high by including a colorful visual that shows progress on a project, sales goals, or number of new clients attained? Charts and graphs can be used instead of including the same old boring black-and-white paragraph of statistics that not many employees read.

Employee Contact Information

The whole idea of an internal newsletter is to maintain a healthy flow of communication among everyone in the office and create a positive company culture. Include a section highlighting new phone numbers, extensions, email addresses and other contact details for employees and freelancers working with the company.

Cheesy Jokes

Laughter lightens the mood. So, why not fill in awkward blank spaces in your newsletter with a riddle or knock-knock joke.

Comic Strip

Every office has a doodler. Put them to work on the next piece of communication. Have them sketch a cartoon that helps boost confidence in an upcoming company task or celebrate a goal recently achieved.

Celebration Dates

calendar

Encourage a sense of community by sharing a list of upcoming birthdays and anniversary dates for employees. If you have a small staff, consider scheduling lunch-time potlucks or breakfast doughnut parties for each of these milestones.

Famous Quote

We all love to share and comment on uplifting memes on Facebook. So, why not add one to your newsletter? Focus on quotes that offer productivity tips, inspirational messages, or how to laugh at our mistakes.

Are you ready to put together your next internal newsletter or office communication piece? Print it on fancy newsletter paper, program, or a decorative postcard. Browse Paper Direct online for ideas!

How to Create a Fun Work Environment

Filed under: Employee Recognition Ideas — PDWriter @ 10:03 am

How to Create a Fun Work Environment

Do Thursdays at work seem to drag on and on and on? So, why not goof around a bit? Thursday, January 28 is National Fun at Work Day so it’s completely appropriate to play a few gags on your co-workers, plan a special event or try one of these boredom-busting activities to get the entire office laughing.

Hold a Costume Party

Why wait until Halloween to play dress up? Encourage everyone in the office to dig out their favorite past dress-up clothes, or set a theme for the day. You’re bound to have a little fun at work if everyone is dressed as their favorite celebrity. Or, if you need to keep it a touch more professional, ask everyone to wear the same color shirts or goofy hats that can easily be removed before important client meetings.

Schedule a Breakfast Potluck

There’s nothing better than starting the work day with a relaxed meal. Plus, there’s no such thing as too much bacon or too many doughnuts. Ask everyone to bring their favorite morning foods to share with the rest of the team and let the staff ease into the day with brimming cups of cocoa and steamy lattes.

Set up a Photo Booth

Convert the break room into a goofy photo station. Encourage employees to dress up with props such as oversize glasses and feather boas and take photos with their co-workers. Post the pictures on social media throughout the day to let your customers know that you know how to create a fun work environment for National Fun at Work Day.

Bring Your Pets to Work

Nothing elicits more smiles than cute puppies prancing down the hallways. Or, maybe that quiet guy from IT has a pet iguana on his shoulder to admire. Who knows! Plan to have a pet parade over the lunch hour so all the animal lovers can attend. And don’t forget to give out a few awards for best tail wag, longest whiskers and most colorful critter.

Celebrate Ridiculous Awards

Brainstorm some wacky honors and document it on cool certificates and with small prizes. Throughout the day, reward individual staff members with crazy awards such as Most Likely to Eat a Box of Doughnuts, and present them with a fresh dozen. Or, what about dubbing someone #1 Sales Call Smooth Talker and present them with a new case for their cellphone. This is best for a small staff, so by the end of National Fun at Work Day, each person has earned an award and small gift.

Are you ready to create some cool invites for your employees to this year’s National Fun at Work Day festivities? Or, maybe you need to print some award certificates to commemorate the silliest of participants? Paper Direct has a huge assortment of options available for you to browse online. Shop now!

January 19, 2016

What to Include in an Employee Newsletter

Filed under: Designing Your Business Communication — PDWriter @ 12:03 pm

Employee Newsletter

An employee newsletter is instrumental when it comes to motivating and educating your workforce. Most employees are keen to gain some insight on the inner workings of their company, whether they tell you directly or not. As such, a newsletter is an excellent way to disseminate information on a large scale. Even better, you can spice up your newsletter and use it as a means to help get your employees involved in the company culture.

After you’ve chosen the perfect paper, it’s time to focus on content. Not to worry, though, we’ve got you covered! Here are some helpful things to include in your corporate newsletter to get the most out of this all important means of communication.

A Note From An Executive

It’s a simple concept. Employees want to hear from their bosses. Even if you’re the kind of manager who maintains an open-door policy or regularly visits with your staff, you’ll still need a simple way to pass out information quickly and on a large scale. The internal newsletter is the perfect place to do that. A word to the wise, though, if you go with a note from an executive, make sure the note is filled with information, not just empty platitudes. Employees will catch on to thin content very quickly.

Personal Employee Highlights

Another benefit of the employee newsletter is your ability to help make your employees feel included in the company culture. Your employees want to be treated like individuals, of course, and a good way to let them know you understand is to celebrate the big events in their personal lives. Sure, you can include things like company anniversaries, but birthdays, wedding anniversaries, or birth announcements work even better.

Success Stories

Make sure that your employees know when your company scores a big sale or completes an important project. Your employees want to know that the company they rely on for income is expanding, growing, and thriving. Including regular success stories is the perfect way to let your employees know when something great happens.

An Employee Profile

Give your employees a chance to shine in your employee newsletter. Including a picture and a few short sentences about a random employee will not only help your staff get to know one another, it will make your employees feel valued on an individual level. While you should include stuff like the employee’s position in the company, you should also endeavor to shine a light on their personal interests and life outside of the office, as well.

Employee Editorials

Give employees a chance to relate a funny story or address a potential workplace concern with a few hundred words in your newsletter. Let your employees know that as long as they keep the content of the column respectful, then they have total freedom to speak their mind. Not only will your employees appreciate the opportunity to express themselves, but they’ll respect your ability to take honest criticism.

Something Funny

Take a few inches on the page to make your employees laugh. Maybe it’s an online meme, or an office in-joke. Whatever it is, just take a stab at lightening your employees’ mood. Even if you’re not totally successful, you’ll still earn some brownie points with your employees. Looking for inspiration? You’d be surprised how far you can get with a simple, silly kid’s joke. Why wouldn’t the bike stand up on its own? It was two tired. Hey-o!

Contests or Raffles

Take a little time to get your employees involved by including a simple contest or raffle. Contests don’t need to be anything with huge stakes. You can hold a contest to find a nickname for the copy machine in which the winner gets off an hour early, for example. Raffles can be for small gift certificates to local restaurants, or some other small luxury. You don’t need to break the bank to get your employees engaged and smiling.

Anonymous Company-Wide Polls

Everyone in your company has opinions, and likely on a wide variety of different topics. Why not give your staff the chance to sound off on those opinions while also learning more about the topics and issues that they hold dear. It’s best to keep these mostly work-related, but it might also be fun to ask simple questions, like “What’s the best show on TV?” 

Lots of Photos

Pictures, pictures, and more pictures. It may burn through a bunch of printer ink, but you should still make sure that your employee newsletter is filled with as many pics as possible. Don’t use stock footage, either; include as many employee photos as possible. Your staff will enjoy the small dose of attention, and personal photos will add an extra layer of intimacy to your newsletter.

Mix It Up, But Keep It Short

Whatever you decide to include, use your imagination and mix things up. Try not to include the same feature in two consecutive newsletters unless it’s extremely popular among employees. Including only a handful of articles from a rotating stable of features will lend every word on the page an air of importance. It will also help you reign in your length. As much as your employees love to hear some company news, that attention span will likely only last for about two pages (maybe three).

An employee newsletter can be indispensable when you’re trying to boost employee morale or find new ways to communicate with your staff. If you keep your news pertinent, entertaining, and concise, you should have zero trouble engineering the perfect newsletter.

January 12, 2016

10 Stellar Sales Recognition Ideas

Filed under: Employee Recognition Ideas — PDWriter @ 3:06 pm

recognize your sales team

It requires ongoing efforts to keep your company’s sales force motivated and closing new clients. Of course you compensate them appropriately and provide regular recognition for their service, but if you’d like to get the most from your team, you’ll need to provide creative incentives that go beyond standard rewards. Here are ten sales recognition ideas designed to keep your team whistling while they work.

Shoutout Board 

Go a little old school and tack a bulletin board to your office wall. each week recognize someone for an achievement. Whether it’s straight up sales goals, shortest to close, had work, or another recognizable goal, giving them a shout out is a great way to recognize sales employees. 

Upgraded Work Gear

This one is kind of a win-win for your salesperson. If someone makes a big sale, why not give them a new phone or computer? Not only will your employee appreciate the new toy, your client will appreciate the fact that your salesperson is handling their account with state-of-the-art technology. If a little inter-office jealousy happens to breed some friendly competition, all the better.

Go With A Gadget

These days, everyone has a hobby, and every hobby necessitates some kind of gadget. If you’re looking to recognize a salesperson’s hard work, find out what their hobbies are and then get them a little gadget. In other words, get your employee something they’d want, but they’d never buy for themselves. They’ll be grateful for the personal approach to recognizing their sales work.

A Trip

This one is obviously on the pricey side of things, but if you’re really ready to shine down some affection on one of your high-performing salespeople, consider springing for a trip for them and their spouse. You can bet a  paid all-expenses vacation is something they won’t forget for years to come, and you really can’t put a price on that kind of incentive. It doesn’t have to be a two-week getaway to Europe, but a night or two at a nearby vacation destination will certainly demonstrate your appreciation.  

Bring In Food For Everyone

If you’re looking to single out someone’s performance, but you’d also like to help build a little office camaraderie, consider ordering a meal for the entire staff. When everyone is milling around, enjoying their free eats, take a moment to give credit for the lunch to the specific individual you’re trying to praise. They’ll look like a hero in front of their coworkers and you’ll look like the coolest boss on the planet.

Show The Winner You Value Them

When you’re trying to instigate a little competition among your sales staff (which is never a bad thing), why not single out your highest performing salesperson by having a semi-extravagant lunch prepared and delivered directly to their desk. You can bet your other employees will take note.

Tickets To a Weekday Matinee

A good movie can be a great stress reliever, as can a little time out of the office on an otherwise mundane workday. When you’re the boss that combines the two, then you can bet your employee will take note. Nothing says, “thanks for the hard work,” like the implication that you’re employee has things so well handled that they can take a few hours to enjoy it.

One Word … Beer

The headline here says it all. Few rewards pack quite the same punch as the gift of beer. Whether it’s a six pack at the end of the week for your top earner or a case for everyone who deserves a little recognition, beer is one gift that rarely, if ever, fails.

Say ‘Thank You’ With a Certificate

You would be utterly amazed how far a private or public “thank you” will go with your employees. It’s cheap, it’s easy, and it will be immensely appreciated. Look them in the eye and proclaim your appreciation for their hard work with a certificate; you’ll never regret it.

A Night Out On The Town

Spring for dinner for two at a five-star restaurant. Maybe throw in some extra dough for babysitting money, if applicable. Rent a limo. Really show your salesperson the recognition they deserve. A fun night out on the town with their spouse is just the ticket when you’re looking to incentivize your sales team.

January 8, 2016

Employee of the Month Criteria – From One Business to Another

Filed under: Employee Recognition Ideas — PDWriter @ 9:31 am

employee of the month

Research shows, “Seven out of 10 employees who report they’ve received some form of appreciation from their supervisors say they’re happy with their jobs.” 

When deciding on an employee of the month, you want to evaluate individuals based on a variety of factors. Key employee of the month criteria include work performance, demeanor, professional growth, client/customer service, loyalty, dedication, and workplace cultural contributions.

Work Performance

Most, if not all businesses, will want to recognize a particular person if his/her work performance stands out from the rest. When deciding on an employee of the month, work performance should always be included in your evaluation as it is one of the most important aspects of an staff member’s contribution to your company. Whether it’s a sales leader or a customer service powerhouse, work performance is the top employee of the month criteria.

Demeanor

No one has a good day every day. Despite that, this is the employee who always has a smile on his/her face, and offers positive reinforcement when a project takes a turn for the worst. You’re not going to award the employee of the month honor to someone who is short-tempered, hard to work with, or is overall unpleasant more often than not. Recognize the worker who demonstrates what it means to love their job and to remain dedicated to it even during a bad day.

Professional Growth

employee of the month plaque and certificate

There’s room for growth in any position. An employee who takes the time to seek out learning or networking opportunities to better themselves for the job is someone management should absolutely recognize. This worker is dedicated to strengthening their professional skills and knowledge in service of the company. Over time, this person will become a stronger asset for your business.

Client/Customer Service

When an unsatisfied customer gets in touch with your business to complain, this employee can turn lemons into lemonade. Or maybe this employee is a networking master who has built invaluable client relationships for your company. Your business would not exist without clients, so your next employee of the month might be the person who best met your customers’ needs.

Cultural Contributions

Every business has its own culture, and certain employees go above and beyond to contribute to the overall wellbeing of their workplace. Pam from marketing always spear heads charitable efforts the office can participate in. Or maybe IT tech Dwayne designed a green initiative to reduce your company’s carbon footprint. An employee recognition program is an invaluable component of your corporate culture, so a staff member’s efforts to contribute to that should be reviewed when considering who to recognize as employee of the month.

As businesses vary, you’ll want to determine which employee of the month criteria best suit your company, its culture, and objectives before launching this employee recognition initiative. Consider what employee of the month criteria would define a top-performing staff member in relation to your business goals and company values.

January 1, 2016

How to Graciously Postpone/ Cancel Your Wedding

Filed under: DIY Wedding Ideas — PDWriter @ 10:13 am

cancel wedding

Life happens. Sometimes things beyond your control make it necessary to postpone or cancel your wedding. A family emergency, unexpected illness, loss of wedding budget or change of heart can mean it’s time to let your guests know the change in plans. Here’s how to do it with grace and tact.

Contact Your Vendors

As soon as you choose to postpone or cancel the wedding, review each vendor contract. Some will refund your deposit, while others will keep the money and charge you a partial fee if you cancel too close to the event date.

Call each vendor and explain your situation. If you’re postponing the event, it may be as simple as creating a new contract and moving things to a future date. For cancellations, vendors may ask for a written explanation or proof of the hardship if you back out just days before the wedding and ask for a refund.

If you have a wedding planner and opted to buy wedding insurance, now is the time to review the specific details of your plan.

Let Your Guests Know

Next, you need to make an announcement. If you’re having a small, private ceremony, making phone calls is simple. However, if you have a large guest list — or no energy to deal with the situation — sending a quick note to the vendors, bridal party and everyone on the guest list is perfectly acceptable.

Ask your bridal party to assist with this task if you’re not able to do it in a timely manner. Letting guests know as soon as possible is imperative if you have people traveling from afar who were booking flights and taking time off work to attend the wedding.

The letter can be as short or elaborate as you’d like as you explain the reason for calling off the wedding. Remember: You are in control of this event. Do what feels comfortable.

Take Care of Yourself

Finally, you come first during this difficult time. If you need to tend to a personal illness, the death of a relative or a broken heart, don’t let anyone stand in your way. It’s best to appoint a best friend or family member to follow-up with any inquires about the wedding after sending out the letter. These tasks might include replying to follow-up correspondence, returning early wedding gifts, returning the engagement ring to the groom’s family and cancelling bridal shower or bachelorette party plans.

When you’re ready to send a formal note to friends and family, let Paper Direct help you choose elegant cardstock and paper for your letter or postcard. Browse the online wedding invitation store for ideas.

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